Facility Info

 

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Profile Tab

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Facility name 

This is the name that will be displayed on all the web pages, including the Online Booking Module, and will also be displayed on your Party Invoice.

Hosted Domain

 The link you will use to access the PCS Portal

Logo Image

You can choose a logo that will be used to represent your company on the management screens as well as the Online Booking and Store.

Your logo will be displayed throughout the Admin area. Please be sure to crop it to not more than 240 X 120 Pixels before uploading. The logo must be a JPG, PNG or GIF format.

  • Select Upload Logo
  • Navigate to the picture you have chosen
  • Click: Save Changes

Address

This is the address that will be displayed on all POS Receipts, Party Invoices, and in the Online Booking Module.

Use the dropdown menu's provided:

Default Address Country
Language / Region
Default Currency
Date Display

Phone

This is the main phone number that your customers would call. This number will appear on the POS Receipt, Party Invoice, and the Online Booking Module.

Fax

This is the fax number for your facility. This number will appear on the POS Receipt, Party Invoice, and the Online Booking Module.

Email

This is the e-mail address that the system will use and show to customers when sending any correspondence to them. Please note that consumer email services (yahoo, Gmail, etc.) have already begun incorporating heavy restrictions and automatic blocking on making email look like it's coming from a different source. For this reason, we recommend using an actual business name address from your business website provider or other services. For example: parties@partycentersoftware.com, as opposed to partiespartycentersoftware@gmail.com.

Admin Email

This email is primarily used for Party Center Software correspondence to facility owners about new updates and other important emails. Please put in a valid email to be sure that you receive the important emails that are sent from Party Center Software to all of our customers.

Home Page URL

You must include the leading http:// or https:// . This will be the website address that is displayed on your invoices and on your online booking site and will be needed for the logo in your online booking site to direct people back to your actual website. Here is an example of what the field should look like:  https://www.PartyCenterSoftware.com

Contact Information

The contact name, phone, and e-mail are only used by Party Center Software in case we need to contact the owner/operator with questions.

PartyCS API 

You can use our API to fetch up to date order and customer information. Please visit https://api.partycs.com/swagger/index.html for more details about what information is available. It's important to note that data cannot be pushed up to our system through this API, it can only be downloaded.

Legacy API 

This is the legacy API that has been used in the past. Only use this API if you have already coded using it.

 

 

 

Preferences

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Time Zone 

The time zone is set up for you when we create your site-specific software. Please double check to confirm it is correct for your state/region.

Tax Rates 

This is your local tax rate and any other tax rates you need such as some countries have a specific POS tax. To add a tax rate, just click the Add Tax Rate button and name the tax rate as you would like it and enter your tax rate such as 7.75%. You can add multiple taxes and apply them specifically to each item when adding products. You can also edit and discontinue tax rates.

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Advertising Percentage

This adjusts the advertising percentage used in the Time Frame Financial reports

Royalty Percentage

This adjusts the royalty percentage used in the Time Frame Financial reports

Number of Days Displayed on Schedule

This allows you to control how many days are visible at one time on the Schedule page. Changing this number will still allow you to look at specific months and days and reducing this number can improve loading times.

Auto Close Orders

You can choose whether to have the system auto-close your orders upon final payment being received.

Allowed IP Addresses

PCS can use IP based security. In order to properly restrict access, you will need to set up a static IP address at your location, which can be done by calling your Internet Service Provider. You will then enter those IP addresses in this dialog box. You may enter as many IP addresses as you would like. Just separate them with a comma. The Allowed IP Addresses are your way of specifying that the user is logging into the system from within your physical location or an authorized location. If you do not specify a static IP address the user will be granted full access from anywhere they log in.

Email Invoice Text

This is the default text that will appear when sending an invoice via e-mail to the customer. You will have the ability to add to or modify this text with every invoice/e-mail sent. This is in addition to the actual invoice.

Copy - Invoice Header (Party Order)

This information is what is displayed at the top of each Customer Invoice for Open party orders.

Copy - Invoice Header (Party Quote) 

This information is what is displayed at the top of each Quote Invoice for an event marked as a Quote. Note: Online Booking Pending Review orders are also included for this Quote status and will receive this header.

Copy - Invoice Liability (Party Liability)

This information is what is displayed at the top of each Customer Invoice for a Pending Review party order.

Copy - Cancellation Policy 

This information is displayed at the bottom of each Customer Invoice for Open event orders.

Copy - Invoice Footer

This information is displayed at the very bottom of each Customer Invoice for Open event orders.

Do Not Solicit Text

This text shows when customers are creating a booking as a guest or creating a new account. This text is for asking if the customer wants to opt-out of promotional emails. You can track this in the customer profile.

Do Not Solicit Description 

This text goes next to the Do Not Solicit Text as a more detailed description of what the customer is agreeing to.

Customer Minimum Login Age

The minimum age for a customer to login. Customers only login when you have the password required option set.

Customer Doesn't Meet Minimum Age Req. Msg

The message a customer sees if they are too young to be able to login.

Enable Modify One-Time Schedule Slot

Check to enable the Modify One Time Schedule Slot window to change the date, time and event length. When unchecked, you will view the Schedule to select an existing slot to move the event to.

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