The Facility Info page is full of facility-wide descriptions and settings, things that will appear on receipts, invoices, and on your Online Booking page!
Table of Contents
Profile Tab
Facility Name: This is the name that will be displayed on all the web pages, including the Online Booking Module, and will also be displayed on your Party Invoice.
Hosted Domain: The link you will use to access the PCS Portal
Logo Image: You can choose a logo that will be used to represent your company on the management screens as well as the Online Booking and Store.
Your logo will be displayed throughout the Admin area. Please be sure to crop it to not more than 240 X 120 Pixels before uploading. The logo must be a JPG, PNG, or GIF format.
Address: This is the address that will be displayed on all POS Receipts, Party Invoices, and in the Online Booking Module.
Use the dropdown menu's provided:
- Default Address Country
- Language / Region
- Default Currency
- Date Display
Phone: This is the main phone number that your customers would call. This number will appear on the POS Receipt, Party Invoice, and the Online Booking Module.
Fax: This is the fax number for your facility. This number will appear on the POS Receipt, Party Invoice, and the Online Booking Module.
Email: This is the e-mail address that the system will use and show to customers when sending any correspondence to them. Please note that consumer email services (yahoo, Gmail, etc.) have already begun incorporating heavy restrictions and automatic blocking on making email look like it's coming from a different source. For this reason, we recommend using an actual business name address from your business website provider or other services. For example: parties@partycentersoftware.com, as opposed to partiespartycentersoftware@gmail.com.
Admin Email: This email is primarily used for Party Center Software correspondence to facility owners about new updates and other important emails. Please put in a valid email to be sure that you receive the important emails that are sent from Party Center Software to all of our customers.
Home Page URL: You must include the leading http:// or https://. This will be the website address that is displayed on your invoices and on your online booking site and will be needed for the logo in your online booking site to direct people back to your actual website. Here is an example of what the field should look like: https://www.PartyCenterSoftware.com
Contact Information: The contact name, phone, and e-mail are only used by Party Center Software in case we need to contact the owner/operator with questions.
PartyCS API: You can use our API to fetch up-to-date order and customer information. Please visit https://api.partycs.com/swagger/index.html for more details about what information is available. It's important to note that data cannot be pushed up to our system through this API, it can only be downloaded.
Legacy API: This is the legacy API that has been used in the past. Only use this API if you have already coded using it.
Preferences
Time Zone: The time zone is set up for you when we create your site-specific software. Please double-check to confirm it is correct for your state/region.
Tax Rates: This is your local tax rate and any other tax rates you may need, such as county taxes or product specific taxes. To add a tax rate, just click the Add Tax Rate button and name the tax rate as you would like it and enter your tax rate such as 7.75%. You can add multiple taxes and apply them specifically to each item when adding products. You can also edit and discontinue tax rates.
Advertising Percentage This adjusts the advertising percentage used in the Time Frame Financial reports
Royalty Percentage: This adjusts the royalty percentage used in the Time Frame Financial reports
Number of Days Displayed on Schedule: This allows you to control how many days are visible at one time on the Schedule page. Changing this number will still allow you to look at specific months and days and reducing this number can improve loading times.
Auto Close Orders: You can choose whether to have the system automatically prompt you to close your orders upon final payment being received.
Allowed IP Addresses: PCS can use IP-based security. In order to properly restrict access, you will need to set up a static IP address at your location, which can be done by calling your Internet Service Provider. You will then enter those IP addresses in this dialog box. You may enter as many IP addresses as you would like. Just separate them with a comma. The Allowed IP Addresses are your way of specifying that the user is logging into the system from within your physical location or an authorized location. If you do not specify a static IP address the user will be granted full access from anywhere they log in.
Email Invoice Text: This is the default text that will appear when sending an invoice via e-mail to the customer. You will have the ability to add to or modify this text with every invoice/e-mail sent. This is in addition to the actual invoice and does not appear on emails sent by the system automatically.
Invoice Text
Copy - Invoice Header (Party Order): This information is what is displayed at the top of each Customer Invoice for non-quote party orders.
Copy - Invoice Header (Party Quote): This information is what is displayed at the top of each Customer Invoice for parties marked as a Quote instead of the Party Order text. Note: Online Booking orders are only set to quotes manually, if there is no method for taking deposits online, or if no deposit is required when booking online.
Copy - Invoice Liability (Party Liability): This information is what is displayed at the top of each Customer Invoice, no matter the status.
Copy - Cancellation Policy: This information is displayed near the bottom of each Customer Invoice.
Copy - Invoice Footer: This information is displayed at the very bottom of each Customer Invoice.
Do Not Solicit Text: This text shows when customers are creating a booking as a guest or creating a new account. This text is for asking if the customer wants to opt-out of promotional emails. You can track this in the customer profile and in customer reports.
Do Not Solicit Description: This text goes next to the Do Not Solicit Text as a more detailed description of what the customer is agreeing to.
Customer Minimum Login Age: The minimum age for a customer to login. Customers only login when you have the password required option set.
Customer Doesn't Meet Minimum Age Req. Msg: The message a customer sees if they are too young to be able to login.
Enable Modify One-Time Schedule Slot: Check to enable the Modify One Time Schedule Slot window to change the date, time and event length of that one-time slot. When unchecked, you will view the Schedule to select an existing slot to move the event to, as is normal when editing the date/time of another order.