The Closeout Report is the best report for keeping track of transactions that pass through your software. There are two versions of this report; the new closeout report can be found under Financial Reports.
The legacy version of this report can be found under Cash Based Financial Reports.
These reports return the same data with one exception; ONLY the new closeout report will show transactions made for memberships. If you are using the memberships feature, you will want to use the new version of the report to get an accurate account of your transactions.
The New Closeout Report
You can configure the following parameters with the report:
- Start Date- The beginning date to filter transactions for.
- End Date- The final date to filter transactions through.
- Order Types- You can choose to filter transaction types by in house party orders, point of sale orders, online party orders, online store orders, or membership transactions.
- Order Status- You can choose to filter by orders in the open, cancelled, closed, quotes, or pending review states.
- Payment Type- Filter by cash, check, credit, debit, or prepaid transactions.
- Filter By User- Displays transactions associated with the selected user(s).
- Filter By Station- Displays transactions made at the selected register station(s).
The report will return any transactions made in the software that meet the specified parameters, along with a total sum for the transactions. If the report spans multiple pages, you will need to go to the last page to get the total amount.
To export the report, you first need to hide the filters and then you can export it as a CSV file.
The Legacy Closeout Report
This version of the report returns the same information as the new closeout report, minus any membership-related transactions made. You can choose to run a detailed version of the report, or a summary. The closeout detail report will show each transaction individually within the specified time frame, while the summary will show the totals within that time period.
You can configure the following parameters in this report:
- Report Type- Whether you wish to run the closeout detail or closeout summary report.
- Report Range- The time frame you are searching for transactions.
- Payment Methods- Filter for cash, check, credit, debit, pre-paid, or E-funds.
- Include Zero Totals- Whether you wish to display $0 transactions
- Order Types- You can choose to filter transaction types by in house party orders (Events), point of sale orders, online party orders, or online store orders.
- Filter By User- Displays transactions associated with the selected user(s).
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Filter By Station- Displays transactions made at the selected register station(s).
- Include Non-Terminal Payments- If filtering by POS Terminals, this determines whether transactions made outside of any POS stations are returned in the report or not.
The detail report will return a list of all transactions made within the specified parameters.
The summary report will return the payment totals for the transactions within the given range. Both reports can be exported as CSV files by selecting the export option at the top of the page.